Resources及Training
规定 & 形式
旅游指南
Resources
快速参考卡
Training
FAQ's
BPM E-5-1 Reimbursement of Travel Expenses
BPM E-5-2 Travel Advance and Repayments
BPM D-1-2 Persons Authorized to Use Vehicles
Request for Historical Airfare Cost Comparison Form
Request for Exception to Business Procedures Form
Motor Vehicle Record (MVR) Release and Information Form
新旅行者或不常旅行者
商务结合个人旅行
国际旅行
Obtaining a Cost Comparison in Concur
Assigning a Travel Assistant/Arranger
请透过myUK Learning报名参加以下由旅行社提供的三个Training课程.
- 快速旅行 (网络Training):在这堂课上, 您将了解通过旅游服务安排大学公务旅行(飞机/酒店/租车)的程序/政策.
- 同意网上预订 工具 (WebEx演示):在这堂课上, 您将学习如何使用Concur, 火狐体育下注的在线旅游预订系统, to make your official University business travel arrangements. 本课程结束后, you will have created your Travel Profile and will be able to make an airline, 酒店和汽车预订. A recording of this training is also available 在这里.
- 高级同意在线预订 工具 (WebEx演示):在这堂课上, 您将学习使用Concur的高级功能，包括预订多名旅客, 共享和克隆保留, 创建模板, and requesting e-receipts for hotel and car expenses. This is a discussion/hands-on computer class. 如果使用两台显示器，您将从本课程中获益最多-一台用于WebEx演示，另一台用于Concur的实际操作. Participants in this class are required to be experienced Concur users. A recording of this training is also available 在这里.
旅游服务 training schedule for 2024:
| Training班 | 日期 | Time | 位置 | 最大的参与者 |
| 同意在线预订工具 | 04/18/24 | 8:30am | 工作站 | 30 |
| 高级同意在线预订工具 | 04/18/24 | 10:30am | 工作站 | 30 |
| 同意在线预订工具 | 06/13/24 | 10:30am | 工作站 | 30 |
| 同意在线预订工具 | 08/15/24 | 8:30am | 工作站 | 30 |
| 高级同意在线预订工具 | 08/15/24 | 10:30am | 工作站 | 30 |
| 同意在线预订工具 | 10/17/24 | 8:30am | 工作站 | 30 |
| 同意在线预订工具 | 12/12/24 | 8:30am | 工作站 | 30 |
| 高级同意在线预订工具 | 12/12/24 | 10:30am | 工作站 | 30 |
一般FAQ's
I have a question about a Concur Travel Expense report that I submitted. 我该联系谁??
应付帐款及服务 processes all Concur Travel Reports. 可以联系到他们 concurexpense@tvcmaslatino.com.
I am getting an error in Concur when I am trying to book travel. 我该联系谁??
AAA商务旅行服务公司有一个Concur服务台，可以帮助您解决在Concur预订旅行时遇到的任何错误或问题. 他们的电话号码是(877)463-0543.
旅行保险是允许的吗??
No, travel insurance of any kind is not allowable on the procard or for reimbursement.
What travel expenses are allowable on the UK Procurement card?
- Airfare (If the airfare includes personal travel, 只有当商务结合个人旅行的费用低于商务机票的费用比较时，才允许使用procard)。
- 行李
- 座位的费用
- 其他航空公司收费
- Lodging (excluding personal expenses such as room service, movies, mini bars)
- Rental Cars (Only if the card is in the name of the person renting the car)
- 地面运输
- 停车
Can departments pay for or reimburse an employee for the cost of getting a passport?
No, this is not an allowable or reimbursable expense.
什么是“私人旅行”??
个人旅行被定义为除了购买大学官方商务旅行的往返机票之外的任何选择. Personal travel choices involve travel dates, 目的地, 弯路, 升级费用, originating airports other than the traveler’s workstation airport, or any choices that is not considered an official University business travel choice. Choosing to drive over 500 miles one way is also considered personal travel.
When do I need to complete a Motor Vehicle Record (MVR) form?
开出租汽车的旅行者, 机动调配车辆, 或用于大学公务的个人车辆必须在大学风险管理部门存档的机动车辆记录(MVR)表格. 这种形式可以找到 在这里.
I have 10 or more travelers traveling on the same trip, can AAA or Avant help coordinate air travel for this group?
是的, AAA Corporate 旅游服务和Avant Travel都提供团体旅游服务，包括团体航空信息咨询, 与航空公司合作，确保集团折扣，并确保整个集团的机票预订. 以了解有关此服务的更多信息, 你可以联系AAA和Avant, please see below for their contact information.
AAA商务旅游服务: groupair@aca.aaa.com
Avant旅行社:(859)233-0000
Who is authorized to drive a vehicle when traveling on University business?
学校雇佣的人员可以被允许驾驶学校拥有的车辆, 在符合下列规定的情况下，凭个人或租赁车辆出差.
- Department administrator or chair approves
- 司机
- 持有有效的经营者执照
- 提交一个 MVR放行表格 风险管理
- has a minimum of five years driving experience
- has no health problems which limit or restrict driver licensing
- has been involved in no more than two at-fault accidents in the past three years
- MVR's that have six or more deficiency points, as determined by the State Motor Vehicle Records, will result in the review of driving privileges
欲了解更多信息，请查阅 BPM D-1-2: Persons Authorized to Use Vehicles.
How can I get a copy of an invoice for travel booked through Concur?
Invoices can be obtained through Concur Travel. 点击 在这里 for a QRC on printing an invoice from Concur.
机票FAQ的
机票是否需要通过火狐体育下注旅游供应商(Concur、AAA或Avant)购买??
目前，所有国际机票都需要通过火狐体育下注旅游供应商预订. Domestic airfare can be booked through an alternate vendor, but the preferred method is to use a UK travel vendor.
一个旅客通过另一个供应商预订了国际机票，我们需要做什么?
需要获得成本比较，以了解如果通过火狐体育下注供应商购买门票，成本将是多少，并且需要提交业务流程例外请求表格 UFS@tvcmaslatino.com.
When do I need to obtain a valid cost comparison?
Cost comparisons are required when the travel involves personal travel, 单程开车超过500英里到达商务地点，如果国际机票是通过其他供应商预订的.
How do I obtain a valid cost comparison?
Cost comparisons need to be obtained the same day the actual tickets are purchased. 成本比较可以通过Concur Travel或火狐体育下注的旅游供应商AAA或Avant获得. 点击 在这里 for more information on cost comparisons.
如果我们在实际购票当天没有获得有效的成本比较，会发生什么呢?
请求 historical airfare cost comparison form 是否须要连同实际预订机票的机票收据副本一并提交给旅行社. 旅行社将与美国汽车协会合作，在实际购买机票的日期拉出仅用于商务旅行的机票价格.
What do I do if my flight is cancelled while traveling?
- 如果您通过火狐体育下注指定的旅行供应商AAA或Concur(859-323-5354)或Avant travel(859-233-0000)购买机票, 请随时致电相应的代理机构，代理将很乐意为您重新安排住宿.
- If your canceled ticket credit is not used for your new ticket at that time, AAA或Avant会告知您在以后的旅行中使用信用卡的规则，或者航空公司是否会退还机票取消的部分.
- If your flight is cancelled when you are at the airport, 您可能会被指示排队，航空公司的登机口工作人员将重新安排您. 如果是这样的话, 排队时, 请拨打AAA或Avant，通过与代理商交谈，您可能会得到更快的服务.
- If you purchased your ticket through an alternate vendor (e.g. δ.网站、Expedia、Fly Away Travel)， then you will need to call the vendor/airline directly to assist you.
- If your canceled ticket credit is not used for your new ticket at that time, 代理应该能够告诉你如何在未来的旅行中使用积分，或者航空公司是否会退还机票被取消的部分.
- If your flight is cancelled when you are at the airport, you will need to be re-accommodated by one of the respective airline agents on site.
住宿的常见问题
员工/教职员工在火狐体育下注出差时，允许预订Airbnb而不是酒店吗?
是的, Airbnb’s are allowable for UK business travel. 该部门需要确保他们所预订的是合理的，以满足他们的业务需求. 例如，预订一套四居室的房子，这样他们就可以带着家人一起去，这是不合理的. 也, if the Airbnb host charges them any damage fees, additional guests fees or something not usually charged by hotels, that would be considered a personal expense and the traveler would be responsible.
Do hotels need to be booked through a UK Travel Vendor?
Hotels are not required to be booked through a UK Travel vendor.
租车常见问题解答
我怎么订一辆12-15的客货两用车?
Passenger vans are not available to be booked through the 同意网上预订 tool. You will need to contact a local rental car branch directly to book a passenger van.
Can we use a departmental procard to book a rental car for an employee?
Rental car companies do not allow credit card authorizations forms, meaning they will not accept a procard in one name, to pay for the rental car in another’s name. The renter must present a credit in their name when the car is picked up.
租赁汽车是否可以购买碰撞损害保险或附加保险?
- 国内租车, 责任和物理损害保险包括在大学的车队保险政策中. 因此，购买租车保险是不允许的或可报销的费用.
- 国际汽车租赁, 购买碰撞损害豁免(CDW)的物理损坏的车辆是允许和报销. 许多国际租车事故比国内事故更难解决，购买额外的保险可以帮助解决这类问题. 此外，许多国家要求旅行者购买额外的保险才能租车. 有关租车保险的问题可以直接联系大学风险管理部，电话257-3708.
Are additional driver charges for rental cars allowable and reimbursable?
如果额外的司机费用是家庭成员的，这是不允许的费用，也不会由大学报销.